HOA Software for Virginia Boards

Virginia HOAs are governed by the Property Owners’ Association Act and registered with the Common Interest Community Board. The Good HOA gives VA self-managed boards the records, disclosure packets, and resident-communication tooling required to stay in good standing.

What Virginia HOA boards need to comply with

Virginia Property Owners’ Association Act (Va. Code §55.1-1800 et seq.). The POA Act covers HOA powers, association disclosure packets, complaint procedures, and the annual filing with the Common Interest Community Board. CICB findings can void enforcement actions when records are missing.

File the annual association registration with the Common Interest Community Board.
Be ready to issue a resale certificate (formerly the disclosure packet) when a lot is sold.
Adopt and follow a written complaint procedure that complies with CICB rules.
Keep meeting minutes, financial records, and governing documents available for inspection.

What Virginia Property Owners’ Association Act covers

Annual report to the CICB (§55.1-1835)

Each association files an annual report with the Common Interest Community Board, in the form and on the schedule its regulations set, with the required fee.

Resale certificates (§55.1-2307 et seq.)

Under the Resale Disclosure Act, a seller obtains a resale certificate from the association and gives it to the buyer, who has a right to cancel within the statutory window. The certificate draws on current assessments, budgets, governing documents, and any pending violations.

Rule enforcement and charges (§55.1-1819)

Charges for a rule violation may not exceed $50 for a single offense, or $10 per day for a continuing one, for no more than 90 days. The member gets notice of a hearing at least 14 days ahead, by hand delivery or certified mail, and the result within seven days after it.

Complaint procedure (§54.1-2354.4)

Associations adopt a written complaint procedure that follows CICB regulations and names the Office of the Common Interest Community Ombudsman. An owner can refer a final adverse decision to the Ombudsman within 30 days.

Records and meetings (§55.1-1815, §55.1-1816)

Books and records are kept and made available for members to examine and copy on written request, and board meetings are open to members with notice, subject to the limited grounds for closed sessions.

This is general information, not legal advice. Self-managed boards should review the statute and their governing documents with counsel before making compliance decisions.

How The Good HOA helps Virginia boards

Owner ledgers, open violations, and governing documents in one place, for the facts a resale certificate needs.
Violation records that keep the hearing notice, its delivery, and the written result together.
Fine schedules the board approves before they apply, so a charge never exceeds the policy adopted.
A document library with board-only or resident visibility per document for records requests.
A 10-year audit trail of who sent, changed, or waived what, and when.